Posted May 22, 2017
As we careen towards the end of the financial year, pay slips and group certificates begin to take on almost a life of their own, becoming a huge pain point for most businesses. We feel it too at Hair & Beauty Australia, as with our HABA Payroll service, we begin to get plenty of questions at this time of year about what exactly is required of employers and how they can stem the tide of questions from their employees.
Today we are going through the most common questions we get from our members, and hope that this helps you in fulfilling your employer pay slip obligations, without risk of stuffing it up.
Pay slips make sure that employees are receiving the correct pay, and acts as a record for employers that they have done the correct thing. It allows you to keep accurate and complete records, just in case you ever need them.
When are pay slips Given?
Pay slips have to be given to an employee within 1 working day of pay day, even if an employee is on leave.
How are pay slips given?
Pay slips can be given in either an electronic form or a hard copy. Both need to have the same information, which we will cover in the next paragraph. HABA Payroll customers don’t need to worry about the delivery of pay slips as the team at HABA Payroll ensure that a digital pay slip is delivered to each employee at the right time each pay cycle.
What information has to be on a pay slip?
Pay slips have to include the details of an employees pay for the pay cycle, but should also include –
- Employer and employees name
- Your ABN (if you have one)
- The pay period (dates for which the employee has been paid)
- The date the payment is made
- Gross and Net pay
- Total Number of hours worked (if the employee is paid hourly)
- What the hourly rate of pay is (if the employee is paid hourly) – this includes the hourly rate of pay allocated for over time and the total dollar amount of pay at each different rate of pay.
- Any loadings or allowances (particularly relevant for apprentices), bonuses, incentive-based payments, penalty rates or other paid entitlements that can be separated out from the employee’s normal hourly rate
- The pay rate that is applied on the last day (normally the day of payment) of employment
- Any deductions from the employees pay (including voluntary super contributions), including the amount and details of each deduction, the name or name and number of the account the deduction was paid into
- Any superannuation contributions paid for the employee including the amount and details of each deduction, the name or name and number of the account the deduction was paid into
What about leave balances?
While it is considered best practice to show leave balances on your employees pay slip, it is not a requirement. Many HABA Payroll clients prefer to withhold sick leave balances, while still showing annual leave and TOIL balances.
You must inform your employee of their leave balances if requested, or if you are a HABA Payroll customer, they can check them automatically on the same app they use to upload their hours worked.
There are many intricacies in running and operating a salon and small business, with pay slips and group certificates being just one of them. Hair & Beauty Australia are supporting salon owners by always being available for questions related to employees, industrial relations and your requirements, while always remaining up-to-date on the latest changes in our industry.
With HABA Payroll, you can be safe in the knowledge that your payroll obligations, including pay slips and group certificates, are appropriately delivered with all the latest changes included – without any worry or investment of time on your behalf. Contact the team from HABA today to get on board with HABA Payroll and save yourself the hassle of pay slips each month. Read more about HABA Payroll here.
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